Annual Meeting Exhibitor Information

Sunday, November 8
Exhibit Hall Hours: 10:00 AM–5:00 PM
Unopposed Exhibit Hours: 11:30 AM–1:00 PM

Monday, November 9
Exhibit Hall Hours: 10:00 AM–5:00 PM
Unopposed Exhibit Hours: 11:30 AM–1:00 PM

Tuesday, November 10
Exhibit Hall Hours: 10:00 AM–2:30 PM
Unopposed Exhibit Hours: 11:30 AM–1:00 PM

Exhibit Booth Rates
Linear 10'x10' booth: $5,000
Corner 10'x10' booth: $5,200
Clinical Trial 10’x10’ booth: $3,000
Non-profit 10'x10' booth (Includes booth package): $1,500
Island booth: $52/square foot
Island booth, multi-level: $54/square foot

Exhibitor Suites
Exhibitor suites can be used to host small staff meetings, a staff lounge or meet privately with attendees. Educational sessions may not be held in an exhibitor suite. Exhibitor suites can only be purchased by an existing exhibitor. Items not included with the suite package such as Furnishings, A/V, Food and Beverage, Internet, or *additional electrical drops are the financial responsibility of the exhibiting company.

*(1) 1,000 watt outlet is provided for each 10x10 suite, and (2) 1,000 watt drops are provided for 10x20 and 20x20 suite.

Exhibitor Suite Rates
10x10 exhibitor suite: $8,300
10x20 exhibitor suite: $13,100
20x20 exhibitor suite: $22,500

Exhibitor suite applications can be done (via separate application) in the same exhibitor application page as exhibit space, or for current exhibitors, there will also be a link to apply in your Exhibitor Hub.

Exhibitor Meeting Rooms
There are a handful of meeting rooms available in the Orange County Convention Center close to the A halls (the exhibiting halls for ACR Convergence 2026). Exhibitor meeting rooms are only available for current exhibitors.

• Each room is $35,000 and can be used from (8:00 AM) Tuesday, November 3 through (5:00 PM) Wednesday, November 11. Each room is around 1,000 square feet.
• Meeting rooms include a lockable door, carpet, tables and chairs, company name outside of the meeting room, and nightly cleaning. Hosting companies may have one small table outside the meeting room for check-in.
• The room will come with one room set (of your preference) – any additional room set changeovers will incur a changeover fee charged to the exhibitor by the Convention Center.
• Any other needs from vendors (Power / F&B / AV / Labor, etc.) are the responsibility of the exhibitor.

If you are interested in an exhibitor meeting room for ACR Convergence 2026, please complete the 2026 Exhibitor Meeting Room Inquiry Form so you will be on the contact list upon the opening of meeting room sales (likely early June 2026). We will make assignments in order of priority points and/or date and time of submission.

Payment Schedule
50% required at time of application (if placement is made after 100% payment deadline of June 30, 2026, 100% is due).

100% of payment is due by June 30, 2026.

Cancellation/Space Reduction Fees
Cancellations and space reduction requests must be submitted in writing to Exhibit Operations (exhibits@rheumatology.org). Booth space reduction requests may be granted at the ACR’s sole discretion. Cancellation deadlines/fees are as follows:

• Cancellations and reductions requested from April 18, 2026 through May 31, 2026 will incur a 50% penalty fee, and a $275 processing fee per 100 Net Square Feet of booth size will be applied.
• Cancellations made starting June 1, 2026 onward are not eligible for a refund and the cancellation fee for orders during this time is 100%; additionally, a $275 processing fee per 100 Net Square Feet of booth size will be applied.

Exhibitors are assigned booth space based on priority points. Each company is allocated:

• 1 one priority point per year of exhibiting since 2011
• 5 points for utilizing ACR’s official housing block
• 1 point for a charitable donation to the Rheumatology Research Foundation in the previous year (exclusive of donations to the Corporate Roundtable)
• 1 point for exhibiting at all non-ACR Convergence events in the previous calendar year (PRYSM, SOTA, WRS)

Booth assignments are made in order based on the following criteria:

1. Corporate donor status, including Corporate Roundtable membership, as of Friday, March 27, 2026
2. Number of priority points
3. Date/time order the application is received

The schedule is as follows:

• Anyone can apply when the exhibit application opens on February 23, 2026. 2025 exhibitors will receive an email with their password and application link. New to ACR companies will need to submit an inquiry for approval.
• To be a part of the initial round of exhibit assignments, you need to submit your application by March 27, 2026.
• Booth assignments will be made for those that applied from February 23–March 27 during the weeks of March 30–April 10 with the goal of all those applicants receiving booth confirmations by April 10.
• Applications received after March 27 will be assigned on a first-come, first-served basis after all the first round of booths have been assigned. Companies that do not hold any priority points will be assigned in order that applications are received after all companies that have priority point status have been assigned.

Application Process
The application process consists of the following steps:

1. Company/contact information; applicants will be required to provide the following information:
   • Name of exhibiting company, address, city, state, province, zip/postal code, country, and company website
   • Company point of contact: name, title, telephone, and email address
2. Select the type of space you would like to acquire. Note: Booths and suites will require a separate agreement.
3. Review company information and the ACR's terms and conditions
4. Sign the agreement and process payment (50% due at time of contract – you may select pay by check but it must be received via regular post within 10 business days)
5. Receipt of payment information

After the company is accepted and a booth assignment has been made, exhibitors will be able to update company details such as company description and product categories in the a2z ACR Exhibitor Hub.

More detailed information to come. Maritz will handle exhibitor housing for the meeting. The request-a-block process will begin after the initial booth assignments are made beginning with Corporate RoundTable exhibitors and exhibitors with priority points before opening to everyone at a later date.

More detailed information to come. When exhibitor registration opens, exhibitor contacts will receive an email with instructions for access the registration portal from the ACR’s official registration vendor, Maritz.

Access to Exhibit Hall
All exhibitors and company representatives, including vendors entering the exhibit hall during exhibit and non-exhibit hours must have the appropriate badges.

• During exhibit days, exhibitors can enter the exhibit hall at 8:00 AM and remain in the hall until 5:30 PM.
• During installation days, exhibitors can enter the exhibit hall during installation hours.
• During installation day, exhibitors are required to wear appropriate shoes (no open-toe styles).
Guests and children are not allowed in the exhibit hall during non-exhibit hours.

If you need access to the exhibit hall outside of the approved times, a request must be submitted in writing to Exhibit Operations at exhibits@rheumatology.org.

Access to Scientific Sessions
*Please note – exhibitor badges do not grant access to advanced programming.

Exhibitors are permitted to attend scientific sessions, provided space is available. Exhibitors interested in receiving CE credit for any scientific sessions they attend must register for ACR Convergence as a paid scientific attendee.

The scientific sessions are a separate forum from the promotional activities of the exhibit hall; therefore, exhibitors or company representatives attending educational sessions are expected to attend for the purposes of hearing the scientific information and not for the purposes of debate with speakers and other participants.

Although the ACR makes every attempt to accommodate all attendees, due to room size limitations, the ACR cannot guarantee a seat at any of the scientific sessions. In the event that room capacity is achieved, priority will be given to registered scientific attendees. Any attendee, including exhibitors or company representatives, displaying disruptive behavior during scientific sessions will be dismissed from the meeting.

Meetings and events organized by exhibitors held in conjunction with ACR Convergence are considered affiliate events. All events must be approved by the ACR. See details about affiliate events during ACR Convergence – more to come in spring.

The vendors below are the only vendors that have been approved by the ACR. This list will be updated as more vendors are contracted. If you have a question about whether a vendor is an official ACR vendor, please contact Exhibit Operations (exhibits@rheumatology.org). Vendors will be ready for consultation/orders after the launch of the exhibitor service kit (May 18, 2026).

General Services Contractor (Decorator and Material Handling)
Shepard Expo Services

ACR Housing and Registration
Maritz

Audio Visual/Computer Rental
OnServices

Advertising
TriStar
Hilary Bair, Event Media Strategist
913-491-4200
hbair@tristarpub.com

Mailing List Rental
INFOCUS Marketing
800-708-5478
sales@infocusmarketing.com

As an exhibitor at ACR Convergence, the exhibitor service kit is your resource to ensure a successful exhibiting experience. The service kit includes forms for ordering carpet, furniture, electricity, and more. In addition, you can find information about registration, housing, transportation, promotional advertising opportunities, etc. provided by the official meeting contractors.

The exhibitor service kit will be released on May 18, 2026, and can be accessed from within the Exhibitor Hub. Exhibiting companies will receive the kit URL via email.