Annual Meeting Exhibitor Information

Sunday, October 26
Exhibit Hall Hours: 10:00 AM–5:00 PM
Unopposed Exhibit Hours:  11:30 AM–1:00 PM

Monday, October 27
Exhibit Hall Hours: 10:00 AM–5:00 PM
Unopposed Exhibit Hours:  11:30 AM–1:00 PM

Tuesday, October 28
Exhibit Hall Hours: 10:00 AM–2:30 PM
Unopposed Exhibit Hours: 11:30 AM–1:00 PM

Exhibit Booth Rates
Linear 10'x10' booth: $4,800
Corner 10'x10' booth: $5,000
Island booth: $50/square foot
Island booth, multi-level: $54/square foot
Non-profit 10'x10' booth: $1,250

Exhibitor Suites
Exhibitor suites can be used to host small staff meetings, a staff lounge or meet privately with attendees. Educational sessions may not be held in an exhibitor suite. Food service must be coordinated through the convention center caterer.

Exhibitor Suite Rates
10x10 exhibitor suite: $7,800
10x20 exhibitor suite: $12,600
20x20 exhibitor suite: $22,000

Priority Point Sales Open
March 24 (10:00 AM ET)
Only companies who have previously exhibited at ACR Convergence are eligible to participate. If you are new to ACR Convergence, please contact exhibits@rheumatology.org for assistance.

Priority Points Deadline
April 23 (4:00 PM ET)
Applications submitted by priority point holders on or before this date will be assigned exhibit space based on priority points.

Applications received after April 23 will be assigned space in the date/time order the application is received. Applications will be accepted from exhibitors at large starting April 24. Booth confirmation emails will be sent starting May 2. Applications will be accepted until the Exhibit Hall is sold out.

Application Process
The application process consists of the following steps:

1. Company/contact information; applicants will be required to provide the following information:
   • Name of exhibiting company, address, city, state,province, zip/postal code, country, and company website
   • Company point of contact: name, title, telephone, and email address
2. Select the type of space you would like to acquire. Note: This year, each booth and suite space will require a separate agreement.
3. Review company information and the ACR's terms and conditions
4. Sign the agreement and process payment
5. Receipt of payment information

After the company is accepted and a booth assignment has been made, you will be able to update company details such as company description and product categories in the a2z ACR Exhibitor Hub.

Maritz Events – is the official, exclusive housing agent for ACR Convergence. Maritz, and its staff, are the only persons authorized to make your hotel reservation.

Maritz Events
Customer Service: 864-208-2481
Agents are available Monday–Friday from 9:00 AM–5:00 PM ET

Important Advisory
Reservations made through unofficial or unauthorized websites, or third-party providers are not guaranteed by the ACR and may result in additional charges, no rooms even with confirmation, loss of deposits and pre-payments, and may put your personal or financial information at risk.

If you are contacted by any agency other than Maritz, please notify the ACR immediately.

Exhibitor Housing Application and Assignment
Exhibitor Housing information will be available to priority point applicants on March 24. Exhibitor housing will open to all other applicants on April 24.

Housing Priority Deadline: April 23

Housing applications submitted by the deadline will be assigned housing based on:
Corporate donor status including Corporate Roundtable membership as of March 14, 2025, and the number of priority points, calculated by:

• Overall participation since 2014: 1 point per year
• Exhibited at all ACR education meetings in the previous year: 1 point per year
• Used the official ACR housing block: 5 points per year
• Supported the Rheumatology Research Foundation through charitable donation (excludes Corporate Roundtable support): 1 point per year

Forms received on or before the housing priority deadline will be assigned in order of exhibitor priority points. Forms received after the priority points deadline will be assigned by date/time order (after forms received prior to the deadline are processed). Housing assignments will begin after May 2, with initial assignments based on your company’s allotted priority points. Companies may expect to receive confirmations during the week of June 2.

Maritz Events handles exhibitor registration for the meeting.

Customer Service: 864-208-2481
Agents are available Monday–Friday from 9:00 AM–5:00 PM ET

Registration inquiries may be sent to ACRexh@maritz.com.

Exhibitor Registration Schedule
Exhibitor Registration Open: June 17
Exhibitor Registration Deadline: October 10

Additional exhibitor registration details will be available in June.

Access to Exhibit Hall
All exhibitors and company representatives, including vendors entering the exhibit hall during exhibit and non-exhibit hours must have the appropriate badges.

• During exhibit days, exhibitors can enter the exhibit hall at 8:00 AM and remain in the hall until 5:30 PM.
• During installation days, exhibitors can enter the exhibit hall during installation hours.
• During installation day, exhibitors are required to wear appropriate shoes (no open-toe styles).
• Guests and children are not allowed in the exhibit hall during non-exhibit hours.

If you need access to the exhibit hall outside of the approved times, a request must be submitted in writing to Kelli Wondra.

Exhibitors are permitted to attend scientific sessions, provided space is available. Exhibitors interested in receiving CME credit for any scientific sessions they attend must register for ACR Convergence as a paid scientific attendee.

The scientific sessions are a separate forum from the promotional activities of the exhibit hall; therefore, exhibitors or company representatives attending educational sessions are expected to attend for the purposes of hearing the scientific information and not for the purposes of debate with speakers and other participants.

Although the ACR makes every attempt to accommodate all attendees, due to room size limitations, the ACR cannot guarantee a seat at any of the scientific sessions. In the event that room capacity is achieved, priority will be given to registered scientific attendees. Any attendee, including exhibitors or company representatives, displaying disruptive behavior during scientific sessions will be dismissed from the meeting.

Meetings and events organized by exhibitors held in conjunction with the ACR’s annual meeting are considered affiliate events. All events must be approved by the ACR. See details about affiliate events during ACR Convergence.

The vendors below are the only vendors that have been approved by the ACR. This list will be updated as more vendors are contracted. If you have a question about whether a vendor is an official ACR vendor, please contact Kelli Wondra.

General Services Contractor (Decorator and Material Handling)
Shepard Expo Services
404-720-8600
ACRConvergence@shepardes.com

ACR Housing and Registration
Customer Service Phone: 864-208-2481
Agents are available Monday—Friday from 9:00 AM–5:00 PM ET
ACRexh@maritz.com

Audio Visual/Computer Rental
OnServices
Travis Salsig, Director of Sales
602-999-0839
tsalsig@onservices.com

Advertising
TriStar
Hilary Bair, Event Media Strategist
913-491-4200
hbair@tristarpub.com

Mailing List Rental
INFOCUS Marketing
sales@infocusmarketing.com
800-708-5478

As an exhibitor at ACR Convergence, the exhibitor service kit is your resource to ensure a successful exhibiting experience. The service kit includes forms for ordering carpet, furniture, electricity, and more. In addition, you can find information about registration, housing, transportation, promotional advertising opportunities, etc. provided by the official meeting contractors.

The exhibitor service kit will be available June 17 and can be accessed from within the Exhibitor Hub. Exhibiting companies will receive the kit URL via email prior to its launch. Please contact the Shepard Concierge team for assistance with ordering your services at 404-720-8600 or ACRConvergence@shepardes.com.