Annual Meeting Exhibitor Information


The American College of Rheumatology is committed to providing you with the information and tools you need to have a successful exhibiting experience. The information below will help you as you plan for the meeting.

ACR Convergence
November 14–19, 2024

Walter E. Washington Convention Center
801 Allen Y. Lew Place NW
Washington, DC 20001

Apply to Exhibit at ACR Convergence 2024

Please review the information below prior to applying to be an exhibitor.

Exhibitor Application

Saturday, November 16
Exhibit Hall Hours: 10:00 AM–5:00 PM
Unopposed Exhibit and Poster Hours:  11:30 AM–1:00 PM

Sunday, November 17
Exhibit Hall Hours: 10:00 AM–5:00 PM
Unopposed Exhibit and Poster Hours:  11:30 AM–1:00 PM

Monday, November 18
Exhibit Hall Hours: 10:00 AM–2:30 PM
Unopposed Exhibit and Poster Hours:  11:30 AM–1:00 PM

Exhibit Booth Rates
Linear 10'x10' booth: $4,600
Corner 10'x10' booth: $4,800
Island booth: $48/square foot
Island booth, multi-level: $50/square foot
Non-profit 10'x10' booth: $1,250

Exhibitor Suites and Meeting Rooms
Exhibitor suites and meeting rooms can be used to host small staff meetings, a staff lounge or meet privately with attendees. Educational sessions may not be held in an exhibitor suite or meeting room. Food service must be coordinated through the convention center caterer.

Exhibitor Suites
10x10 exhibitor suite: $7,500
10x20 exhibitor suite: $12,000
20x20 exhibitor suite: $21,500

Meeting Rooms
$35,000 (6-day)
$20,000 (single day only, first come, first serve, *conditions apply)

A few meeting rooms are available for use from Thursday, November 14 – Tuesday, November 19. Rooms include a lockable door, carpet, electrical outlets, tables and chairs, company name outside of the meeting room, and nightly cleaning. Hosting companies may have one small table outside the meeting room for check-in.

*Rooms leased on a daily basis must conform to pre-set room configurations.

Priority Points Deadline
April 12, 2024 (4:00 PM ET)

Applications submitted by priority point holders on or before this date, will be assigned exhibit space based on priority points.

Applications received after April 12 will be assigned space in the date/time order the application is received.  Applications will be accepted from exhibitors at large starting April 15, 2024. Booth confirmation emails will be sent starting April 29, 2024. Applications will be accepted until the Exhibit Hall is sold out.

Application Process
The application process consists  of 5 steps:

  1. Company & Contact Information

Applicants will be required to provide the following company information:

  • Name of Exhibiting Company, Address, City, State/Province, Zip/Postal Code, Country, and Company Website.
  • Company Point of Contact: Name, Title, Telephone, and email address. 
  • If you are a new exhibitor, you must provide a brief description (600 characters, including spaces) of your company as well as your goals for interacting with ACR attendees.

2. Select the types of space(s) you want to acquire
3. Review company information and the ACR’s Terms/Conditions
4. Sign the agreement and process payment
5. Receipt of payment information

Once space assignments have been finalized and booth assignments have been finalized, each applicant will receive an email containing a company

After the company is accepted and a booth assignment has been made, you will be able to update company details in the exhibitor resource center such as social media information, product categories, brands. Additionally, you will be able to add additional contacts.

Convention Management Resources (CMR) – is the official, exclusive housing agent for ACR Convergence. CMR, and its staff, are the only persons authorized to make your hotel reservation.

Convention Management Resources
639 Isbell Road, Suite 330
Reno, NV 89509
800-990-2446 or 415-979-2286 (6:00 AM–6:00 PM PST)
Secure Fax: 833-379-4401

Important Advisory
Reservations made through unofficial or unauthorized websites, or third-party providers are not guaranteed by the ACR and may result in additional charges, no rooms even with a confirmation, loss of deposits and pre-payments, and may put your personal or financial information at risk.

If you are contacted by any agency other than CMR, please notify the ACR immediately.

Exhibitor Housing Application & Assignment

March 15
Exhibitor Information Available

March 18
Exhibitor Housing Open

May 17
Housing Priority Deadline

Housing applications submitted by the deadline will be assigned housing based on:
Corporate donor status including Corporate Roundtable membership as of March 14, 2024 and the number of priority points, calculated by:

  • Overall participation since 2013: 1 point per year
  • Exhibited at all ACR education meetings in the previous year: 1 point per year
  • Used the official ACR housing block: 5 points per year
  • Supported the Rheumatology Research Foundation through charitable donation (excludes Corporate Roundtable Support: 1 point per year

Forms received on or before the Housing Priority Deadline Date will be assigned in order of Exhibitor Priority Points. Forms received after the Priority Deadline Date will be assigned by date/time order (after forms received prior to the deadline date are processed). Housing assignments will begin after May 17, 2024, with initial assignments based on your company’s allotted priority points. Companies may expect to receive confirmation after the week of June 4, 2024.

The ACR has arranged for special meeting rates at hotels listed on the ACR website. All rates are for single or double occupancy unless otherwise noted. Every effort will be made to place you at one of your preferred hotels. In order to receive credit for use of the official ACR housing block, you must submit an exhibitor housing request form.

Convention Management Resources (CMR) handles exhibitor registration for the meeting.

Convention Management Resources
639 Isbell Road, Suite 330
Reno, NV 89509
800-990-2446 or 415-979-2286 (6:00 AM–6:00 PM PST)
Fax: 415-293-5231

Exhibitor Registration Schedule
Exhibitor Registration Open: July 10
Exhibitor Registration Deadline: October 25

What You Receive and How to Register
Each 10 x 10 space will be allotted 5 complimentary booth staff badges. These badges will be administered by your primary exhibit contact via the CMR Exhibitor registration portal, which will launch July 10. Each company booth admin will receive an email invitation to their custom registration portal from our official registration provider, CMR. If a company exceeds their complimentary allotment, additional booth staff badges may be purchased at $150 each.

Exhibitor Badge Access
Exhibitor badge permissions include access to the exhibit hall starting at 8:00 AM and ending at 5:30 PM. On installation and tear down days, exhibitors can access the hall during these times:

November 14, 8:00 AM–4:30 PM
November 15, 8:00 AM–5:00 PM

November 18: 2:30–8:30 PM
November 19: 8:00 AM–4:30 PM

Exhibitor badges are also permitted to attend scientific and poster sessions (provided space is available). If an exhibitor is interested in receiving CME credit for any scientific sessions, they must register for ACR Convergence as a scientific attendee. Any exhibitor with dual registration should keep both badges with them at all times.

Additional questions about exhibitor registration may be directed to Kelli Wondra.

* During exhibitor move-in and move-out, exhibitors and their staff must wear closed-toe footwear. No one under the age of 18 is permitted into the hall during installation or dismantle.

Meetings and events organized by exhibitors held in conjunction with the ACR’s annual meeting are considered affiliate events. All events must be approved by the ACR. See details about affiliate events during ACR Convergence.

The vendors below are the only vendors that have been approved by the ACR. This list will be updated as more vendors are contracted. If you have a question about whether a vendor is an official ACR vendor, please contact Kelli Wondra.

General Services Contractor (Decorator and Material Handling)
Shepard Expo Services

ACR Housing and Registration
Convention Management Resources
800-990-2446 or 415-979-2286

Audio Visual/Computer Rental
Travis Salsig, Director of Sales

Hilary Bair, Event Media Strategist

Mailing List Rental
InFocus Marketing

As an exhibitor at ACR Convergence, the exhibitor service kit is your resource to ensure a successful exhibiting experience. The service kit includes forms for ordering carpet, furniture, electricity, and more. In addition, you can find information about registration, housing, transportation, promotional advertising opportunities, etc. provided by the official meeting contractors.

The exhibitor service kit will be available June 14, 2024. Exhibiting companies will receive an email from Shepard Expo Services with the login and password. Please contact Shepard for assistance with ordering your services at 404-720-8600 or

May 2024

Refreshers and Reminders 2024

March 2024

If you would like to receive the monthly exhibitor newsletter for ACR Convergence, contact to be added to the list.

Industry Engagement Opportunities

Learn about other opportunities for industry engagement, including:

  • Meeting Engagement
  • Year Round Engagement
  • Mailing Lists
  • Advertising


See industry engagement opportunities >

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