Annual Meeting Exhibitor Information

Exhibit Booth Rates
Linear 10'x10' booth: $4,200
Corner 10'x10' booth: $4,400
Island booth: $44/square foot
Island booth, multi-level: $47/square foot
Non-profit 10'x10' booth: $1,000

Exhibitor Suites & Meeting Rooms
Exhibitor suites and meeting rooms can be used to host small staff meetings, a staff lounge or meet privately with attendees. Educational sessions may not be held in an exhibitor suite or meeting room. Food service must be coordinated through the convention center caterer.

Exhibitor Suites
10x10 exhibitor suite: $7,500
10x20 exhibitor suite: $12,000
20x20 exhibitor suite: $21,500

Meeting Rooms: $35,000
A few meeting rooms are available for use from Friday, November 10–Tuesday, November 14. Meeting rooms include a lockable door, carpet, electrical outlets, tables and chairs, company name outside of the meeting room, and nightly cleaning. Hosting companies may have one small table outside the meeting room for check-in.

Priority Points Deadline: Wednesday, April 12 at 4:00 PM ET
Applications submitted by priority point holders on or before this date, will be assigned exhibit space based on priority points.

Applications received after April 12 will be assigned space in the date/time order the application is received.

Booth confirmation emails will be sent on April 28. Applications will be accepted until the Exhibit Hall is sold out.

Convention Management Resources (CMR) is the official, exclusive housing agent for ACR Convergence. CMR, and its staff, are the only persons authorized to make your hotel reservation.

Convention Management Resources (CMR)
3641 Mt. Diablo Blvd #368
Lafayette, CA 94549
800-990-2446 or 415-979-2286 (6:00 AM–6:00 PM PST)
Secure Fax: 415-293-5231

Important Advisory
Reservations made through unofficial or unauthorized websites, or third-party providers are not guaranteed by the ACR and may result in additional charges, no rooms even with a confirmation, loss of deposits and pre-payments, and may put your personal or financial information at risk.

If you are contacted by any agency other than CMR, please notify the ACR immediately.

Exhibitor Housing Application Form

Exhibitor Housing Application and Assignment
Exhibitor Housing Open: April 17
Housing Priority Deadline: May 12

Housing applications submitted by the deadline will be assigned housing based on:

• Corporate donor status including Corporate Roundtable membership as of March 14.
• Number of priority points. Each company is allocated one priority point per year of exhibiting.
• Date/time order in which the application is received.

Forms received on or before the Housing Priority Deadline Date will be assigned in order of Exhibitor Priority Points. Forms received after the Priority Deadline Date will be assigned by date/time order (after forms received prior to the deadline date are processed). Housing assignments will begin after May 22, with initial assignments based on your company’s allotted priority points. Companies may expect to receive confirmation beginning the week of June 5.

The ACR has arranged for special meeting rates at hotels listed on the ACR website. All rates are for single or double occupancy unless otherwise noted. Every effort will be made to place you at one of your preferred hotels.

Convention Management Resources (CMR) handles exhibitor registration for the meeting.

Convention Management Resources (CMR)
3641 Mt. Diablo Blvd #368
Lafayette, CA 94549
800-990-2446 or 415-979-2286 (6:00 AM–6:00 PM PST)
Secure Fax: 415-293-5231

Exhibitor Registration Schedule
Exhibitor Registration Open: July 11
Exhibitor Registration Deadline: Friday, October 20
Full details coming soon.

Access to Exhibit Hall
All exhibitors and company representatives, including vendors entering the exhibit hall during exhibit and non-exhibit hours must have the appropriate badges.

• During exhibit days, exhibitors can enter the exhibit hall at 8:00 AM and remain in the hall until 5:30 PM.
• During installation days, exhibitors can enter the exhibit hall during installation hours.
• Guests and children are not allowed in the exhibit hall during non-exhibit hours.

If you need access to the exhibit hall outside of the approved times, a request must be submitted in writing to Kelli Wondra.

Exhibitor Participation in Scientific Sessions
Exhibitors are permitted to attend scientific sessions, provided space is available. Exhibitors interested in receiving CME credit for any scientific sessions they attend must register for Convergence as a paid scientific attendee.

The scientific sessions are a separate forum from the promotional activities of the exhibit hall; therefore, exhibitors or company representatives attending educational sessions are expected to attend for the purposes of hearing the scientific information and not for the purposes of debate with speakers and other participants.

Although the ACR makes every attempt to accommodate all attendees, due to room size limitations, the ACR cannot guarantee a seat at any of the scientific sessions. In the event that room capacity is achieved, priority will be given to registered scientific attendees. Any attendee, including exhibitors or company representatives, displaying disruptive behavior during scientific sessions will be dismissed from the meeting.

Meetings and events organized by exhibitors held in conjunction with the ACR’s annual meeting are considered affiliate events. All events must be approved by the ACR. See details about affiliate events during ACR Convergence.

The vendors below are the only vendors that have been approved by the ACR. This list will be updated as more vendors are contracted. If you have a question about whether a vendor is an official ACR vendor, please contact Kelli Wondra.

General Services Contractor (Decorator & Material Handling)
Shepard Expo Services
404-720-8600
orders@shepardes.com

ACR Housing and Registration
Convention Management Resources
800-990-2446 or 415-979-2286
acr.cmrushelp.com

Audio Visual/Computer Rental
OnServices Travis Salsig, Director of Sales
602-999-0839
tsalsig@onservices.com

Advertising
TriStar
Hilary Bair, Event Media Strategist
913-491-4200
hbair@tristarpub.com

Mailing List Rental
INFOCUS Marketing
800-708-5478
sales@infocusmarketing.com

As an exhibitor at ACR Convergence, the exhibitor service kit is your resource to ensure a successful exhibiting experience. The service kit includes forms for ordering carpet, furniture, electricity, and more. In addition, you can find information about registration, housing, transportation, promotional advertising opportunities, etc. provided by the official meeting contractors.

The exhibitor service kit will be available June 16, 2023. Exhibiting companies will receive an email from Shepard Expo Services with the login and password. Please contact Shepard for assistance with ordering your services at 404-720-8600 or orders@shepardes.com.

Newsletter Archive
May 2023

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